The term “sensitive documents” refers to any data that a company would not want unauthorized individuals to see. This data could damage the company if it were disclosed to competitors, or even harm individuals if released to the public. The information could range from pre-release earnings statements that get into the hands of a competitor, to confidential design and research documents which are shared with wrong individuals.
Identifying sensitive information within your organization is not an easy job. In addition to having higher security standards, this data is often required to be stored in accordance with laws like GDPR (General Data Protection Regulation). The company you work for receives personal information in a variety forms that include employees working remotely, credit card companies and other financial institutions, call centers, customer service companies, and contractors. You should inventory every folder, file, laptops, mobile devices, and even home computers and flash drives to ensure that you have a complete view of the data your company has stored.
It’s important to be aware that any file you create may contain hidden meta-data that could https://operationorganizedchaos.com/your-data-security-checklist-for-due-diligence-data-room/ reveal sensitive information. This includes the use of track changes, geo tagging on photos, and embedded information in modern formats for files. It is recommended to erase all hidden information from your files prior to when they are released to the public. This can stop unauthorized users from accessing your sensitive information by making it look like it was sourced from an inside source.